Re-flow’s powerful digital forms offer a smarter way to streamline your workflows, improve team coordination, keep your teams safe and stay ahead of evolving regulations
Relying on manual data entry or rigid systems can lead to inefficiencies and compliance risks, but digital forms can easily evade these obstacles.
The no-code form builder is easy-to-use and offers almost 50 pre-built forms. Companies can adapt these forms or create their own to suit individual or client needs.
Simplifying form builds
The modular design lets you add and customise fields in an intuitive interface, with full visibility of how it works in the app.
Building powerful forms in minutes through a block-based builder means, you can: add text, radio buttons, checkboxes, signatures, dropdowns, GPS stamps, photos, and more.
New fields range from basic to formula-driven, enhancing compliance and safety while reducing communication gaps and human error.
Re-flow keeps formulas powerful yet accessible to anyone, enabling a no-code approach for teams.
Additional details on those fields selected can be added – limits can be set on number of photos, date formats, text etc.
Automation and rule sets allow you to trigger notifications, emails and text messages. They can also alter the schedule, put jobs on hold and make changes to existing record sets, such as statuses on vehicles and equipment. This improves responsiveness and visibility without causing delays to the job.
Form PDFs generate from the app forms, allowing you to select captured information and use formatting for clarity, such as highlighting defects or risk ratings in a specific colour.
Collection PDFs enable easy reporting by viewing multiple submissions in one document.
All these features reduce the admin burden on operatives and ensure all the data being received is accurate and in real-time. This improves overall visibility and allows managers to see any gaps in compliance and safety.
What kinds of forms are made with the form builder?
Some key examples include:
1. Timesheets (Geo-stamped)
Businesses can capture data with location and time verification, reducing false entries and improving payroll accuracy.
2. Daily work records
Operatives can list completed tasks, show the number of materials used, add photographic evidence, and record the tools they have used.
3. LOLER and PUWER compliance forms
- LOLER inspections: when lifting equipment must be inspected regularly to ensure safety, custom forms allow teams to log inspections, attach photos, and store records digitally for compliance audits.
- PUWER safety checks: companies can build tailored safety checklists that reflect the exact equipment being used.
4. Incident reports
Businesses need quick and reliable reporting for when incidents occur. Workers can submit incident reports with photos, GPS coordinates, and timestamps instantly, triggering emails or notifications, and giving managers accurate information without delay.
5. Defect reports
When equipment, plant or vehicles need repair, operatives can submit a form with photos that can be edited with measurements and drawn on to explain the issue. Notifications let the manager know to schedule maintenance and find alternative equipment for scheduled jobs.
Are the forms too complicated for your operatives?
Re-flow’s system ensures complex forms like risk assessments remain simple and intuitive, making compliance second nature and allowing your operatives to stay focused on the job at hand. Features like conditional logic keep forms streamlined, showing only relevant fields to operatives and keeping workflows efficient – important when forms are often filled out on small phone screens.
This functionality creates an easy-to-follow, intuitive sequence of questions for the operative to fill out into their in-app form – full of drop-down menus and auto-fill data from the company database.
What is the impact on businesses?
Rigid digital solutions can cause delays and extra costs. Having a custom form builder can ensure smoother operations, better coordination, and better compliance – this leads to a more efficient, safer business.
“I’ve written about 17 site-specific forms to help our business,” said Louisa Inch, managing director, Premier Water Solutions. “We also use Re-flow’s generic forms, which can cover anything from planned maintenance, breakdowns, and pump station maintenance to more complex tasks like pre-purchase drainage surveys and property flood resilience forms.”
“From a health and safety perspective, our operatives can create real-time risk assessments specific to the site they are working on. We’ve added vehicle checklists and daily excavation safety forms, making us more compliant. Re-flow helps us stay on top of our safety measures.”
